Privacy Policy of iconits.com
In order to receive information about your Personal Data, the purposes and the parties the Data
is shared with, contact the Owner.
Owner and Data Controller
ICON I.T Services
Coppergate House
10 Whites Row
London E1 7NF
Owner contact email: contact@iconits.com
Types of Data collected
The owner does not provide a list of Personal Data types collected.
Complete details on each type of Personal Data collected are provided in the dedicated
sections of this privacy policy or by specific explanation texts displayed prior to the Data
collection.
Personal Data may be freely provided by the User, or, in case of Usage Data, collected
automatically when using this Application.
Unless specified otherwise, all Data requested by this Application is mandatory and failure to
provide this Data may make it impossible for this Application to provide its services. In cases
where this Application specifically states that some Data is not mandatory, Users are free not to
communicate this Data without consequences to the availability or the functioning of the
Service.
Users who are uncertain about which Personal Data is mandatory are welcome to contact the
Owner.
Any use of Cookies – or of other tracking tools — by this Application or by the owners of third
party services used by this Application serves the purpose of providing the Service required by
the User, in addition to any other purposes described in the present document and in the
Cookie Policy.
Users are responsible for any third-party Personal Data obtained, published or shared through
this Application.
Mode and place of processing the Data
Methods of processing
The Owner takes appropriate security measures to prevent unauthorised access, disclosure,
modification, or unauthorised destruction of the Data.
The Data processing is carried out using computers and/or IT enabled tools, following
organisational procedures and modes strictly related to the purposes indicated. In addition to
the Owner, in some cases, the Data may be accessible to certain types of persons in charge,
involved with the operation of this Application (administration, sales, marketing, legal, system
administration) or external parties (such as third-party technical service providers, mail carriers,
hosting providers, IT companies, communications agencies) appointed, if necessary, as Data
Processors by the Owner. The updated list of these parties may be requested from the Owner at
any time.Place
The Data is processed at the Owner's operating offices and in any other places where the
parties involved in the processing are located.
Depending on the User's location, data transfers may involve transferring the User's Data to a
country other than their own. To find out more about the place of processing of such transferred
Data, Users can check the section containing details about the processing of Personal Data.
Retention time
Personal Data shall be processed and stored for as long as required by the purpose they have
been collected for.
Cookie Policy
This Application uses Trackers. To learn more, Users may consult the Cookie Policy.
Further Information for Users
Legal basis of processing
The Owner may process Personal Data relating to Users if one of the following applies:
• Users have given their consent for one or more specific purposes.
• provision of Data is necessary for the performance of an agreement with the User and/or
for any pre-contractual obligations thereof;
• processing is necessary for compliance with a legal obligation to which the Owner is
subject;
• processing is related to a task that is carried out in the public interest or in the exercise
of official authority vested in the Owner;
• processing is necessary for the purposes of the legitimate interests pursued by the
Owner or by a third party.
In any case, the Owner will gladly help to clarify the specific legal basis that applies to the
processing, and in particular whether the provision of Personal Data is a statutory or
contractual requirement, or a requirement necessary to enter into a contract.
Further information about retention time
Personal Data shall be processed and stored for as long as required by the purpose they have
been collected for.
Therefore:
• Personal Data collected for purposes related to the performance of a contract between
the Owner and the User shall be retained until such contract has been fully performed.
• Personal Data collected for the purposes of the Owner’s legitimate interests shall be
retained as long as needed to fulfill such purposes. Users may find specific information
regarding the legitimate interests pursued by the Owner within the relevant sections of
this document or by contacting the Owner.The Owner may be allowed to retain Personal Data for a longer period whenever the User has
given consent to such processing, as long as such consent is not withdrawn. Furthermore, the
Owner may be obliged to retain Personal Data for a longer period whenever required to fulfil a
legal obligation or upon order of an authority.
Once the retention period expires, Personal Data shall be deleted. Therefore, the right of
access, the right to erasure, the right to rectification and the right to data portability cannot be
enforced after expiration of the retention period.
The rights of Users based on the General Data Protection Regulation (GDPR)
Users may exercise certain rights regarding their Data processed by the Owner.
In particular, Users have the right to do the following, to the extent permitted by law:
• Withdraw their consent at any time. Users have the right to withdraw consent where
they have previously given their consent to the processing of their Personal Data.
• Object to processing of their Data. Users have the right to object to the processing of
their Data if the processing is carried out on a legal basis other than consent.
• Access their Data. Users have the right to learn if Data is being processed by the
Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy
of the Data undergoing processing.
• Verify and seek rectification. Users have the right to verify the accuracy of their Data
and ask for it to be updated or corrected.
• Restrict the processing of their Data. Users have the right to restrict the processing of
their Data. In this case, the Owner will not process their Data for any purpose other than
storing it.
• Have their Personal Data deleted or otherwise removed. Users have the right to
obtain the erasure of their Data from the Owner.
• Receive their Data and have it transferred to another controller. Users have the right
to receive their Data in a structured, commonly used and machine readable format and,
if technically feasible, to have it transmitted to another controller without any hindrance.
• Lodge a complaint. Users have the right to bring a claim before their competent data
protection authority.
Users are also entitled to learn about the legal basis of Data transfers to a country outside the
European Union or to any international organisation governed by public international law or set
up by two or more countries, such as the UN, and about the security measures taken by the
Owner to safeguard their Data.
If any such transfer takes place, Users can find out more by checking the relevant sections of
this document or enquire with the Owner using the information provided in the contact section.
Details about the right to object to processing
Where Personal Data is processed for a public interest, in the exercise of an official
authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their
particular situation to justify the objection.
Users must know that, however, should their Personal Data be processed for direct
marketing purposes, they can object to that processing at any time, free of charge and
without providing any justification. Where the User objects to processing for direct
marketing purposes, the Personal Data will no longer be processed for such purposes. To
learn whether the Owner is processing Personal Data for direct marketing purposes, Users
may refer to the relevant sections of this document.
How to exercise these rights
Any requests to exercise User rights can be directed to the Owner through the contact details
provided in this document. Such requests are free of charge and will be answered by the Owner
as early as possible and always within one month, providing Users with the information required
by law. Any rectification or erasure of Personal Data or restriction of processing will be
communicated by the Owner to each recipient, if any, to whom the Personal Data has been
disclosed unless this proves impossible or involves disproportionate effort. At the Users’
request, the Owner will inform them about those recipients.
Additional information about Data collection and processing
Legal action
The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages
leading to possible legal action arising from improper use of this Application or the related
Services.
The User declares to be aware that the Owner may be required to reveal personal data upon
request of public authorities.
Additional information about User's Personal Data
In addition to the information contained in this privacy policy, this Application may provide the
User with additional and contextual information concerning particular Services or the collection
and processing of Personal Data upon request.
System logs and maintenance
For operation and maintenance purposes, this Application and any third-party services may
collect files that record interaction with this Application (System logs) or use other Personal
Data (such as the IP Address) for this purpose.
Information not contained in this policy
More details concerning the collection or processing of Personal Data may be requested from
the Owner at any time. Please see the contact information at the beginning of this document.
Changes to this privacy policy
The Owner reserves the right to make changes to this privacy policy at any time by notifying its
Users on this page and possibly within this Application and/or - as far as technically and legally
feasible - sending a notice to Users via any contact information available to the Owner. It is
strongly recommended to check this page often, referring to the date of the last modification
listed at the bottom. Should the changes affect processing activities performed on the basis of the User’s consent,
the Owner shall collect new consent from the User, where required.
